Privacy Statement and Disclaimer Triple A – Risk Finance Poland

Triple A – Risk Finance Poland is a consulting company specialising in risk management and actuarial solutions. We support our clients by offering outsourcing of actuarial processes and implementation of projects in the field of financial transformation of insurance companies and banks, including the design and implementation of actuarial models and reporting systems.
Triple A – Risk Finance Poland is part of the Redmore group, which will handle inquiries and requests for Triple A – Risk Finance Poland and under its responsibility.
We take the privacy of stakeholders such as customers, job applicants, candidates and interested parties very seriously. We will adequately and carefully protect (Personal) data that we obtain. In doing so, Triple A – Risk Finance Poland complies with applicable laws and regulations and its policies.
This privacy statement states how we handle the obtained personal data that via this website or social media service. It also states that we are not responsible for the accuracy of information on our website.

What personal data do we collect and why?

We do not collect any personal data that is not necessary for our purpose. As a result, it may differ per processing which personal data we collect. We collect the following data via our website or social media service:

Newsletter

In case you would like be kept informed of news about Triple A – Risk Finance Poland you can subscribe to our newsletter. Based on your consent, we collect the following data:

• Email adres

We use this information for the following purposes:

• send news about Triple A – Risk Finance Poland
• send news about our events
• send information about our services and other marketing purposes

Recruitment and Application procedure for a vacancy

In case you want to be considered for one of our vacancies via our website or social media service, we collect the following information with your permission:

• last name, first name, phone number, email address
• personal details in the resume document

We use this data for the following purposes:

• assessment of a candidate’s suitability for a vacancy
• contacting a candidate
• creating a digital file of the candidate

If you prove to be a suitable candidate (during the selection procedure), the recruitment process will start. For the recruitment process we collect the following data with a view to the possible conclusion of an agreement:

• Name and address details, date of birth, gender, email address, telephone number
• Resume including education and skills, work history
• Results of the pre-employment assessment, employee notes

We use this data for the following purposes:

• Assessment of a candidate’s suitability for a vacancy
• Contacting a candidate
• Creating a digital file of the candidate
• Conducting pre-employment screenings

If we are not able to collect this data, no agreement can be concluded.

Job placement

In the event of an open application for an employment contract or a specific assignment or, depending on whether this service is offered by Triple A – Risk Finance Poland, another request for mediation to work with us somewhere, we collect the same data as for the recruitment and application procedure.

Onboarding

Before you officially join us, you follow an onboarding program. We collect the following data for the onboarding program with a view to the possible conclusion of an agreement, based on a legitimate interest or based on your consent:

• Name and address details, date of birth, gender, email address, telephone number
• Training results

We use this data for the following purposes:

• Invite to the onboarding
• Training purposes, such as preparing for intake

We use the following tools for onboarding: Appical, MSForms or Oracle.

Cookies

Cookies are small text files that can be used by websites to make user experiences more efficient.
The law allows us to store cookies on your device if they are strictly necessary for the use of the site. We need your consent for all other types of cookies.
For more information about cookies and changing your consent, please refer to the cookie statement.

Legal bases of processing

Permission

In some cases, we store personal data with your permission. This can be freely withdrawn at any time without affecting the lawfulness of the processing based on the consent before its withdrawal.

Legitimate interest

Your privacy is very important to us. In the event that we use your personal data on the basis of a legitimate interest, we must weigh up interests in advance.
A balancing of interests for the importance of physical security, IT and network security, processing for research purposes, prevention of fraud, misuse of services or money laundering may work in our favour.
A balancing of interests for direct marketing or other forms of marketing, unsolicited non-commercial messages, or freedom of information of the data subject will work in favour of the data subject.

Necessity for the execution of the agreement

If you are going to apply, the processing of the personal data that you share will be based on the necessity for the execution of the agreement. Without this information, no employment contract can be concluded.

Legal basis

We only process personal data on a legal basis when you are employed. If you are employed, the processing and your privacy rights are described in our Internal Privacy Policy.

Who receives your personal data?

Triple A – Risk Finance Poland only shares personal data within Triple A – Risk Finance Poland with employees who need this data for the purpose. These employees treat the data confidentially. The personal data is only stored by us in the Netherlands.

Triple A – Risk Finance Poland engages third parties that process personal data on behalf of Triple A – Risk Finance Poland. These third parties are suppliers of software for business solutions, (employees of) suppliers who provide education and training and suppliers of screening solutions. Triple A – Risk Finance Poland concludes processing agreements with all processors of personal data.

Triple A – Risk Finance Poland also shares personal data with its sister, subsidiary and/or parent companies. The sharing of data within the various entities of Redmore or the sharing of data within the group of entities owned and controlled by House of HR, our shareholder, is governed by an intragroup framework agreement, where clear agreements are made about the purpose (such as (security) campaign purposes, IT purposes or for joint projects), the resources, the role of the parties and the technical and organizational control measures that the parties must take.

How long do we keep your personal data?

Triple A – Risk Finance Poland does not store the personal data for longer than is necessary for the purposes for which they are processed. In our considerations for determining retention periods, we take legal obligations or guidelines from the Polish Data Protection Authority as a starting point.

With the exception of the storage of cookies, the retention periods of which are described in the cookie statement, we use different retention periods for personal data. These are described in the process. For example, we store your data to send you a newsletter for as long as this is described when you register for the newsletter.
For an application for a specific vacancy, we will store your data for up to 4 weeks after completion of the application, unless you have indicated to agree that we will keep your data longer for a future position. For job placement, we keep your data for up to 2 years after your (open) application.

How do we protect your personal data?

Triple A – Risk Finance Poland takes appropriate technical and organizational measures to protect the personal data. Access to personal data is limited to employees for whom the processing of personal data is necessary for the performance of their work.

What social media services do we use?

We use the following Social Media Services:

• Whatsapp
• LinkedIn
• Facebook
• Twitter
• Instagram
• YouTube

In this privacy statement we can only indicate how we handle your personal data. We have no influence on how the above companies use your personal data. If you want to know more about this, we advise you to consult the privacy statement of the relevant social media service.

How do you exercise the rights of the data subject?

You can contact us to submit a request to view, change or delete your personal data, to object to the use of your personal data or to withdraw permission for the use of your personal data. Mention in the subject line which right you wish to make use of and use the CopyID app from Rijksoverheid to add an edited copy of your proof of identity to the e-mail, which you can address to privacy@aaa-riskfinance.nl.

Are you dissatisfied with the way we handle your personal data? Then we would like to hear about this. You can reach us via the contact details below.
If we cannot resolve it together, you can submit a complaint to the Polish Data Protection Authority.

Disclaimer correctness of data

Triple A – Risk Finance Poland does its best to provide the correct information via our website or a social media service. Despite our great care, we can in no way guarantee the accuracy or completeness of information distributed, provided or posted on or via our website or any social media service. None of the information provided through our website or any social media service is intended as advice unless expressly stated otherwise.
Triple A – Risk Finance Poland does not accept any responsibility for damage in any way whatsoever caused by the use, incompleteness or inaccuracy of the information offered on or via our website or social media service.

The information and recommendations on this website are subject to change without prior warning or notice. We would very much like to make our website or a social media service available as much as possible. Should we not be able to do this completely and the social media services are (temporarily) unavailable, we cannot accept any liability for any consequences.

Intellectual property

The copyright on this website and the visual material placed on it (including our logo) rests with Triple A – Risk Finance Poland or with third parties who have made this (visual) material available with permission to Triple A – Risk Finance Poland. Reproduction in any form whatsoever is only permitted with the prior consent of Triple A – Risk Finance Poland.

Triple A – Risk Finance Poland may make changes to the privacy statement and disclaimer.
This privacy statement was last amended on 17 February 2023.

Questions?

For questions regarding this privacy statement, you can contact our Data Protection Officer, who works at the holding company and acts on behalf of Triple A – Risk Finance Poland, via:

Data Protection Officer
Euclideslaan 2
3584BN, Utrecht
T +31 88 170 14 00
E privacy@redmore.eu

If you have any questions about our disclaimer, please contact our Compliance Officer at:

Euclideslaan 2
3584BN, Utrecht
Kamer van Koophandel (Chamber of Commerce) number:  61990507
T +31 88 170 14 00
E compliance@redmore.eu